New Titles

Explanation of the New Titles Service

The new titles service allows users to list items that have been acquired over the past couple of years by Washington & Lee's Law, Leyburn and Science libraries. It's also possible to be notified on a daily/weekly basis of new items that match the selected menu choices.

Users can specify a date-added range (e.g. current week), publication years, types of material (e.g. VHS and DVD), and Library of Congress call numbers (e.g. "P" for language and literature). Displays may be limited to one, or more, of the three libraries, and sorted by date added, call number, author, or title. Users may optionally exclude items that are checked-out (or otherwise unavailable) or items that lack an online jacket image.

If the initial link to the new titles page was http://lawlib.wlu.edu/newtitles/index.aspx?menu=simple then menu options related to material type, call numbers, checked-out status, and jacket images, are not displayed. The see the full menu click on "advanced menu".

The initial default entry page limits itself to items that were "added" in the current seven days, and where the publication year of the items is no older than the previous year. Items from all W&L libraries are included, and all material types are included except for periodicals, manuscripts, microforms, and government documents. The first entry point to the service does limit output to 50 items which gives users a chance to change any menu options. Clicking on the 'Submit' button will remove the 50 item limitation. After the initial page the default maximum number of items is 500.

Date "added" is defined as the date of cataloging plus 7 days. An item may be processed and out of acquisitions and cataloging prior to then, or occasionally may still be in processing.

Next to the date added fields is a "prior 7 days" link which gives a quick method for re-submitting the selected menu choices but changing the date added fields. The new dates are calculated by subtracting the appropriate number of days from the first date in the date fields.

The "Faculty/Staff" checkbox is designed to add "Request from Library" links next to those items that the libraries are willing to retrieve for faculty and staff. This checkbox also saves a cookie on the user's computer so the selection will be saved for a future user of that same computer.

A few pre-set links are supplied in the menu to retrieve lists of faculty publications, the popular McNaughton collection, or videos.

The "No Jacket-image" checkbox causes the page to hide any items from view that do not have a jacket image. This feature only begins processing after all images on the page have been downloaded so it may take a few seconds to complete. If the "Unavailable" checkbox was also checked then a much longer wait will occur before the final count of non-hidden items is displayed. This is because the "unavailable" feature needs to wait for Annie to be queried as to the status of each item and this is a time-consuming process.

The "Unavailable" checkbox is designed to reprocess the page by scanning each item's displayed status message, and items will be hidden from view if their status does not say, "not chk'd out", "lib use only", "online", or "new book shelf". This function cannot complete until all status codes have been downloaded from Annie (divide the number of records retrieved by 20 and that is roughly the number of seconds this process will take to complete).

In response to a query the webpage is loaded in the following sequence:

If the "Request e-mail notification" button is clicked then the user may save an e-mail address along with menu preferences for periodical e-mail notification. The user selects how often this occurs by specifying a number. If "1" is chosen then a notification will be sent each day, provided that any items were added that day to the database that matched the user's profile. More than one profile can be saved.


The information below is useful for anyone who wants to pre-set the menu settings from within a URL.

FORMING A URL

The URL can pre-set the menus to your desired settings. For example if the Science Library wanted a clickable link to their recent additions they would use:
http://lawlib.wlu.edu/newtitles/index.aspx?lib=S
or a link to recent VHS/DVDs titles would be:
http://lawlib.wlu.edu/newtitles/index.aspx?mt=dg
Note that URLs are not case sensitive.

Form the URL by starting with http://lawlib.wlu.edu/newtitles/index.aspx? and adding the first field e.g. http://lawlib.wlu.edu/newtitles/index.aspx?mt=dg
Additional restrictions in the URL must start with an "&"
e.g. http://lawlib.wlu.edu/newtitles/index.aspx?lib=S&materialtype=adgu

The options that you can add to the URL are:

age=a positive integer (1-9999) days ago will set date1
callnumberlist= (or calllist=)a list of first chars of LC call nos. e.g. cdef
callrange1= (or callrange=)callrange1 or callrange2 set a callnumber range
callrange2=
callrangetypesets the type of callnumbers that callrange1 and callrange2 use: L (LibofCong) or G (GovDoc) or O (Others)
date1= (or d1=)a date like 10/20/2007
date2= (or d2=)a date like date1 (it should be >= date1)
facstaff=yes (or any other characters after "=" will change the default to facstaff)
library= (or lib=)either: U (Leyburn), L (Law) or S (Science)
materialtype= (or mt=)a list of alpha characters like adgh
publicationyear= (or pubyear=)single 4 digit year, a range like 2004-2008, or a relative number like '2' meaning current and previous year
sortby= (or sort=)either: "date" or "callnumber" or "author" or "title"
top= (or max=)max. retrieval number, positive integer 1-500
jackets= (or nojackets=)yes (or any other characters) hides items without jacket images
available= (or unavailable=)yes (or any other characters) hides items that are unavailable (usually checked-out)

AGE

You can set age=1 through age=9999 in the URL. Use of age=X will set date2 to today's date, and date1 will be X days ago. You might want to set a larger number if looking for all instances of a smallish set, e.g. all Faculty Publications.

Note that if you specify age=X then any use of date1=Y and date2=Z will be ignored if they are also present in the URL.

CALLNUMBERLIST (OR CALLLIST)

In a URL callnumberlist might look like "calllist=CDEF". Use of callnumberlist implies that the search is limited to items listed in the database as callnumbertype="L" (i.e. Library of Congress). Callnumberlist can be one or more of the following:

9 All LC Classes (selecting this or any below excludes GovDocs & non-LC items)
A General Works
B Philosophy. Psychology. Religion
C History: Civilization, Archaeology, Genealogy, Biography
D History: General and Old World
E History: America
F History: America - Specific Areas
G Geography. Anthropology. Recreation
H Social Sciences
J Political Science
K Law
L Education
M Music
N Fine Arts
P Language and Literature
Q Science
R Medicine
S Agriculture
T Technology
U Military Science
V Naval Science
Z Bibliography. Library Science. Information Resources

CALLRANGE

The callrange1 and callrange2 fields set the lower and upper limits of a callnumber range.

Only one of callrange1 or callrange2 needs to be used if you are looking for all callnumbers that expand from a particular callnumber, like "callrange1=KF" Callranges are alphanumeric so "KF11" will not retrieve "KF110". Without a following number, "K" would find "KF" and "KFA", but "K1" will only retrieve items that begin exactly with "K" and the number "1" (though it will find "1.5").

Callrange searches Library of Congress call numbers by default. If you want to have it search Gov Docs or the "other" call number schemes (like CD-ROM, McNaughton, Faculty Publications, etc.) then you need to also specify "callrangetype=G" or "callrangetype=O". For example, if you wanted a complete list of the McNAUGTON COLLECTION sorted by author you could do:
http://lawlib.wlu.edu/newtitles/index.aspx?callrangetype=O&callrange=mcnaughton&mt=a&age=1000&top=500&pubyear=&sortby=author

DATE

Date1 and date2 formats are like 10/30/2007. Date1 should be less than or equal to date2. Dates in the database are the seven days later than the date the item was cataloged.

If you wish to over-ride the default date1= and date2= and not require any dates you may by using "date1=" and "date2=". This may result in an excess of items retrieved, though the maximum the database will ever return on one page is 500 items.

FACULTYSTAFF (or FACSTAFF)

The facultystaff checkbox is designed, if checked, to display a further link on the right side of the page to "Request from Library". This link passes an openURL request to whatever form Leyburn and Law libraries specify. This checkbox will automatically re-submit the page when it is clicked. The checkbox can be turned on in a URL by using "facstaff=yes" (any text will do instead of "yes", the program just detects that something is after the "=" and will then turn on the feature).

LIBRARY (or LIB)

One or more libraries may be specified with "lib=", such as "lib=SU". Choices are: U (Leyburn), L (Law) or S (Science). If "lib=" is not in the URL at all then all libraries will be searched.

MATERIALTYPE (or MT)

By default on first entry to the site all material types will have their checkboxes checked on the form with the exception of periodicals, manuscripts, microforms and government documents.

Materialtype can be one or more of the following. In a URL it might look like: "mt=au"

a Books
u E-books
g VHS videos
d DVD videos
x CDs-music
s CDs-spoken
j LPs-music (not used)
c Music scores
i Audiotapes
p Periodicals
m Computer db/files
b Manuscripts
y Microforms
1 Gov. docs. (Gov. docs is more of a pseudo materialtype - its code is a numeric digit "1" not an "L")

PUBLICATIONYEAR (or PUBYEAR)

Pubyear is the year of publication of the item. If a year could not be determined from the catalog record then the year in which it is added to the database will be assigned to it.

Pubyear can be a single (four digit) year, or a range of four digit years like "pubyear=2003-2008". It can also be an integer in the range of 1..999 which is interpreted relative the current year, so if it's presently 2007 and "pubyear=2" then this is read as "2006-2007" although the program will actually make it "2006-2008" to include publication years somewhat in advance of reality.

If you wish to over-ride the default publication year range and ask for all titles whatever their publication year in a URL you would need to do, "&pubyear=" with no year range specified.

SORTBY (or SORT)

The sort order in which the results are presented to the user can be one of either: "date" or "callnumber" or "author" or "title". In a URL set this like: "sortby=author"

TOP (or MAX)

Top is the maximum number of items the database should retrieve, it can be set in a range of 1-500. On a user's first contact with the site a max. of 50 items will be returned unless "top=" is set to something different. After the user clicks on "Submit" (or checks the facstaff box) the default max. is thereafter 500.

JACKETS

The "No Jacket-image" checkbox will be checked if the URL contains "&jackets=yes" (or any other characters following the "=" other than an "&"). This will cause the webpage (after all the items have loaded) to then hide any of those items which do not have a jacket image.

AVAILABLE

The "Unavailable" checkbox will be checked if the URL contains "&available=yes" (or any other characters following the "=" other than an "&"). This will cause the webpage to hide any items which are unavailable (usually because they are checked-out). Note that this process cannot complete until Annie has been queried for the status of each item, which can be time consuming process for a long list.